Expense Report
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      Vendor Payment Reports

      Users will be able to view all of the payments for each vendor in one centralized view.

      Table of Contents


      A Vendor Payment Report is a financial document that provides details on payments made by a company to its suppliers or vendors over a specific period. This report includes information about the vendor name, payment amount, and payment month.

      Key components of a Vendor Payment Report:

      1. Vendor Details: Lists each vendor’s name.
      2. Payment Details: Provides the amount of payment made.
      3. Payment Month: Month in which payment was made.

      Benefits of Vendor Payment Report:

      The Vendor Payment Report is valuable for several reasons:

      1. Financial Tracking and Transparency: It helps companies maintain a record of expenditures related to vendors and ensures transparency in cash outflows.
      2. Cash Flow Management: By reviewing payment histories, businesses can plan and manage cash flow more effectively.
      3. Vendor Relationship Management: Timely and accurate payments help foster positive relationships with vendors, potentially leading to better credit terms or discounts.
      4. Audits and Compliance: It serves as a detailed document for internal or external audits, ensuring that all vendor payments are accounted for and compliant with regulations.
      5. Budgeting and Forecasting: Helps financial departments project future expenses and budget accordingly based on past vendor payments.

      How to access the Vendor Payment Report:

      1. Sign in to your Docyt account
      2. Access the 'Business Reports' section by clicking on the drop-down menu located in the top navigation bar. From the displayed options, choose 'Expense' to proceed.

      3.  Within the Expense Reports page, click on the icon '+' and add 'Vendor Payment Report'.

      4.  Sample View of the report

      Export report in Excel or PDF:

      1.  Users can customize the report according to the desired time period and select their preferred download format.

      2.  A pop-up window will appear, allowing you to select your preferred export format.

      3.  Once you have generated the report, you can easily download it and choose to export it in either Excel or PDF format for your records.

       

       Understanding the Report:

      Below is a comprehensive overview of each column featured in the Vendor Payment Report, complete with descriptions.

      1. PTD $ (Period-to-Date Dollar Amount)

      • Represents the total dollar amount paid to each vendor during the current period.

      2. PTD % (Period-to-Date Percentage)

      • Indicates each vendor's share of the total payments made during the period.

      3. PTD LY $ (Period-to-Date Last Year)

      • Shows the total amount paid to each vendor in the same period last year.

      4. PTD Variance

      • Highlights the difference in payments made between the current period and the same period last year.

      5. YTD $ (Year-to-Date Dollar Amount)

      • Displays the cumulative amount paid to each vendor from the start of the current year to the report date.

      6. YTD % (Year-to-Date Percentage)

      • Reflects each vendor's percentage share of total Year-to-Date payments.

      7. YTD LY $ (Year-to-Date Last Year)

      • Represents the total amount paid to each vendor from the start of last year to the same date as the current report period.
      8. YTD Variance
      • Shows the change in Year-to-Date payments compared to the previous year.