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      Hospitality Property Operation and Maintenance Report (Schedule 8)

      Table of Contents

       

      Accessing the Report

      1. Log in to your Docyt account.
      2. From the top navigation menu, select 'Business Reports' from the drop-down menu. In the subsequent menu, choose 'Departmental Reports'.
      3. On the Departmental Reports page, locate and click the 'Property Operation and Maintenance' option to access the report.
      4. You can customize the report parameters by selecting the desired period and column views.

        1. Incorporate Budget columns into your reports. Click here to learn more.
      5. Generate the report and review the detailed results to gain valuable insights into revenue performance and financial accuracy.

      Limited Access: This report is exclusively available for select Docyt Plans. If you don't have access, please contact support@docyt.com for help.

      Report Customization

      1. Use the dropdown menu in departmental reports to add new columns based on the selections.

      2. Click 'Customize' to add new columns to the report, namely Percentage Column, Last Year, Per Available Room (PAR), Per Occupied Room (POR), and Budgets Comparison. 

      3. You can also customize the report columns for multiple months.

      4. The table below provides the formula for calculating PAR $ (Per Available Room) and POR $ (Per Occupied Room) for both the Period to Date and Year to Date, respectively. This information can be found in row 3 of the below table.

      PTD (Period To Date)  YTD (Year To Date)
      PTD $ PAR $ POR $ YTD $ PAR $ POR $

      PTD

      Amount

      (PTD Amount) ÷ (Rooms Available to Sell)

      (PTD Amount) ÷ (Rooms Sold)

      YTD

      Amount

      (YTD Amount) ÷ (Rooms Available to Sell)

      (YTD Amount) ÷ (Rooms Sold)

       

      5. You can also customize the columns in the report at the first level of data drill-down using the dropdown menu. This allows you to personalize the report further and tailor it to your needs.


      To Export your Report to Excel or PDF format

      1. Generate and review the desired report in Docyt.
      2. To export your report to Excel or PDF format, go to the top right corner of the report page and find the three-dots menu icon (...). Click on the three dots to reveal the menu options, and from there, select 'Export as Excel' or 'Export as PDF'.
      3. A notification will appear, indicating that the report can be downloaded from the 'Data Export' section of Docyt.
      4. To download the report, navigate to the 'Data Export' section by clicking the 'Data Export' link in the notification. Click the ellipsis menu on the 'Data Export' page and select the 'Download' option.
                                               

      Components and Sections of the Report

      Docyt's Hospitality Departmental Report Schedule 8 - Property Operation and Maintenance provides valuable insights into the efficiency and maintenance aspects of property management in the hospitality industry. Property Operation and Maintenance expenses are separated into two major categories: Labor Costs and Related Expenses and Other Expenses.

      1. Labor Costs and Related Expenses

      Labor Costs and Related Expenses include all of the payroll expenses associated with Salaries, Wages, Service Charges, Contracted Labor, Bonuses, and Payroll-Related Expenses for employees and contractors.

      2. Other Expenses

      This category includes the significant expenses incurred by the Property Operation and Maintenance department, which are approved as Other Expenses in the Uniform System.

      Some line items under the Other Expenses category are:

      Building, Cluster Services, Contract Services, Corporate Office Reimbursable, Dues and Subscriptions, Electrical and Mechanical Equipment, Elevators and Escalators, Engineering Supplies, Entertainment—In-House, Equipment Rental, Floor Covering, Furniture and Equipment, Grounds Maintenance and Landscaping, Heating, Ventilation, and Air Conditioning Equipment, Kitchen Equipment, Laundry Equipment, Licenses and Permits, Life/Safety, Light Bulbs, Miscellaneous, Operating Supplies, Painting and Wall-covering, Plumbing, Swimming Pool, Training, Travel—Meals and Entertainment, Travel—Other, Uniform Laundry, Vehicle Repair, and Waste Removal.

      3. Total Expenses

      Total Expenses are calculated by adding Total Labor Costs and Related Expenses to Total Other Expenses.


      Sample Report

      What To Do If Your Report Data Is Not Accurate

      For inaccurate data:

      • Consult with your Docyt Account Manager for guidance and resolution.
      • For general support questions, please email Docyt support at support@docyt.com for help troubleshooting and resolving discrepancies.

      Benefits

      • Efficiency Optimization: Identify improvement and cost-saving opportunities in property operation and maintenance to enhance overall efficiency.

      • Effective Maintenance Strategies: Gain insights into maintenance expenses and patterns, allowing you to develop proactive maintenance strategies for optimal property management.

       

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