Instructions to Activate Payment Methods in Docyt

1. Access Payment Methods Setup
2. Designate Authorized Signatory
3. Activate Docyt Check
4. Activate Docyt ACH
5. Bill Pay Pricing

Bill Pay Pricing

Access Payment Methods Setup

1. Login to the Docyt account and click on 'Accounting'.
   
2. Click on the ellipsis.
3. Choose 'Business Setup' from the menu
   
   
4. The setup page will open up.
   
5. In the left panel click on “Payment Methods”.

Activate Authorized Signatory

Authorized Signatory - the person who is authorized to add their signature on bank checks and is known to the financial institution. 

1. Docyt will send an email to set up the client's "authorized signatory".

   
    

2. When the user clicks on the "Setup Authorized Signatory" button in the email, they will be redirected to the Authorized Signatory page located under Accounts Payable > Settings > Payers. On this page, click the “Activate” button in the Authorized Signatory section.

   
   
3. After clicking "Activate," users will be directed to a confirmation page where they must confirm their identity as the authorized signatory person. Please check the box displayed in the image and proceed by clicking "Continue."
   
   
4. When you click "continue," you'll be taken to the "Adding Authorized Signatory" page. Follow the process: scan the QR code to generate a link for your device, sign electronically on your device, refresh the webpage, and add the signature. Your mobile device will capture your signature, which will be saved to Docyt. This signature will be utilized for Docyt Full Service Checks and must match the one used for bank checks.
   
   

5. Scan QR code with your phone and open it in the browswer on your phone.
   

6. Now, you will use your finger (or a stylus) to write/draw your signature.  TIP: For more drawing space, adjust your phone to landscape mode. (iOS / Android)
   
   

7. Once your are satisfied with your signature, tap the "save" button on your phone. You may need to scroll down slightly to view the "save" button.
   

8. Review your signature and click on "Confirm".
   
9. The signature will now sync to Docyt. A success message will appear on your phone when complete. Now, return to Docyt on the web app.
   
10. On the Docyt web app screen, click on  the blue "Click here to Refresh"  to load the signature you created on your phone.
    
    
    
11. Now, you have added your signature to Docyt. Click "Setup Payment Methods" in the left pane to activate individual services such as Docyt Full Service Check and Docyt ACH.
    

Activate Docyt Check

1. Click the “Activate” button next to Docyt Check. 
   
2. Next, click on “Get Started” to add business information and verify your bank account. 
   
3. Add Business Info and click “Next.”
   1. This section shows what will be included in the checks.  It should auto-generate based on the information provided in the Business Profile.  If there is information you want to remove or edit, do so here.
      
4. Then, select the bank account that check payments will be drawn from. 
   
5. Click “Verify Instantly” and follow the steps to verify via Plaid.
   1. If no account exists, follow the “Add New Bank Account” option to securely connect an account via Plaid. 
      
6. If you are unable to complete the instant verification process in step 5 above, you will need to click “Verify Manually” and complete the verification prompts.
   
   
   1. You will need the following information to complete the manual verification process:
      1. Bank Name
      2. Account Type (Checking, Savings, etc.)
      3. Account Number
      4. Routing Number
   2. 2 micro-deposits will be placed in your account (within 24 hours) for verification.
      
   3. Once the 2 micro deposits arrive, you will need to come back into Docyt to enter those amounts.
      
7. Once you have completed account verification, you will need to select the starting check number for your Docyt checks. 
   1. NOTE - If you want to change this at a later time, you will need to reset your Docyt check setup and go through the activation process again.
      
8. Once you have selected your Starting Docyt Check Number, click on Done.  Then scroll to the bottom of the screen to generate a Sample Self Print Check and a Sample Docyt Check.
   
9. When you generate the samples above, you will be emailed a Secret Code which you must enter as a verification process before you can generate the payment.  The code will be sent to the email address associated with your Docyt account.  
   1. This code will only be sent the first time you try to generate a Docyt Check payment.

Step 3: Activate Docyt ACH

Docyt’s banking partners require KYC and anti-money laundering audits to be performed before activating ACH. (As part of this process, the business may need to provide information on key owners/shareholders of the business.)

NOTE - you will need one of the following documents to help complete this section.

• EIN documentation (IRS-issued SS4 confirmation letter)
• Sales/Use Tax License
• Fictitious name statement
• Business License

1. Click the “Activate” button next to ACH. 
   
2. Next, click on “Get Started” to begin the ACH setup.
3. Click “Start” next to Business Info.
4. Enter business entity details and click “Next.” 
   1. This section should be completed with the exact information which is on the EIN document, sales/use tax license, fictitious name statement, or business license.
      
   2. Refer to the table below to assist with deciding which business type to sign up as:
      

      My Customer's business structure	Business Type value to Select	Controller required?
      Sole Proprietorships	Sole Proprietorship	No
      Unincorporated Association	Sole Proprietorship	No
      Trust	Sole Proprietorship	No
      Corporation	Corporation	Yes
      Publicly Traded Corporations	Corporation	Yes
      Non-Profits	Corporation or LLC	Yes
      LLCs	LLC	Yes
      Partnerships, LP's, LLP's	Partnership	Yes

5. Enter Account Admin details and click “Next.” 
   1. An Account Admin is the representative creating the business-verified Customer on behalf of the business and Controller. This is required to sign up the company for Docyt ACH services.  This individual is not identity verified.
   2. As a best practice, consider using the information of the individual who completed the Authorized Signatory setup above.
   
6. Enter Controller details and click “Save.”
   1. A Controller is any natural individual who holds significant responsibilities to control, manage, or direct a company or other corporate entity (i.e., CEO, CFO, General Partner, President, etc). A company may have more than one controller, but only one controller’s information must be collected.
   2. The Controller must be known to the bank.  The information provided in this section will be verified against legal documentation such as a driver’s license or passport.
   3. As a best practice, consider using the information of the individual who completed the Authorized Signatory setup above.
   
   
   
7. Depending on the business type, you might be required to add a certification of beneficial ownership.
   1. See requirements below:
      

      My Customer's business structure	Will sign up in Docyt as	Are they required to add beneficial owners?	Are they required to add certify beneficial ownership?
      Sole Proprietorships	Sole Proprietorship	No (exempt)	No (exempt)
      Unincorporated Association	Sole Proprietorship	No (exempt)	No (exempt)
      Trust	Sole Proprietorship	No (exempt)	No (exempt)
      Corporation	Corporation	Yes (if owns 25% or more)	Yes
      Publicly Traded Corporations	Corporation	No (exempt)	Yes
      Non-Profits	Corporation or LLC	No (exempt)	Yes
      LLCs	LLC	Yes (if owns 25% or more)	Yes
      Partnerships, LP's, LLP's	Partnership	Yes (if owns 25% or more)	Yes

   2. A Beneficial owner is any natural person who, directly or indirectly, owns 25% or more of the equity interests of the company.
   3. A Beneficial ownership certification is an action taken by the Account Admin to confirm that the information provided is correct.
8. Click “Certify” in the orange notification bar to confirm that all business information entered is accurate. 
   1. Note that it will take up to 1 business day to verify, and you may be prompted to provide additional information (such as a personal ID or business document) during this verification process.  In that case, the supported file types are as follows:
      1. Personal IDs - .jpg, .jpeg or .png.
      2. Business Documents - .jpg, .jpeg, .png, or .pdf
   
   
   
9. Once the verification process is complete, click “Connect” next to ACH Verification.
   
   
   
10. Select the bank account that ACH payments will be drawn from.
    
    
    Note: You can also activate the ACH for the bank account which is already archived for the particular business. These archived bank accounts will be in the list of the drop-down menu option, as demonstrated in the above image.
11. Then, click “Verify Instantly” and follow the steps to verify via Plaid. 
    1. If no account exists, follow the “Add New Bank Account” option to securely connect an account via Plaid. 
    
    
    
12. If you are unable to complete the instant verification process in step 11 above, you will need to click “Verify Manually” and complete the verification prompts.
    
    
    1. You will need the following information to complete the manual verification process:
       1. Bank Name
       2. Account Type (Checking, Savings, etc.)
       3. Account Number
       4. Routing Number
    2. 2 micro-deposits will be placed in your account (within 24 hours) for verification.
       
    3. Once the 2 micro deposits arrive, you will need to come back into Docyt to enter those amounts.
       
       
       
13. Bank connection will only be possible after the verification of micro-deposits, as indicated in steps 11 and 12.