This feature is handy when you have shared expenses among different businesses or entities. Select this option to divide an expense among multiple entities based on specific amounts or percentages of the total. Docyt will automatically manage the due-to and due-from balance sheet accounts across the QuickBooks of each entity.
Access the Invoice Queue in Docyt's Expense Management module:
To access your invoices in Docyt's Expense Management module, follow these steps:
a. Click on 'Expense Management' in the top header menu.
b. From the dropdown menu, choose 'Accounts Payable'.
c. Select 'Invoice Queue' to access all your invoices in one place.
Splitting an Invoice:
- To split an invoice, locate the invoice in the invoice queue and click on the amount button on the right side of the invoice row. Then, choose the option 'Split Invoice' from the available options.
- Locate the invoice in the invoice queue. Click on the amount box of the invoice and select 'Split Invoice'.
- Choose the option to split invoices by 'Split Invoice Across Businesses'.
- Click on the 'Add Split' button on the split category screen.
- Choose the split method (by percentage or amount) by clicking on the blue dollar or percentage button on the top right of the split category screen.
- For each line, provide the following information:
- Business: Select the company to which the amount should be allocated.
( Note: Inter-company is only supported for the "Expense" transaction type. No other transaction type supports inter-company.
-If the transacted type is “Expense, “you can edit/Add/change the business while splitting. If the transacted type is not an expense, you won’t be able to edit/Add/change the business while splitting.) - Department: Assign a department (if applicable).
- Chart of Account: Choose the appropriate chart of account.
- Amount: Enter the dollar value (or percentage) that should be allocated to each entity.
- Description: Enter a description for reference.
- Click on the save button and follow the invoice verification process. It will create settlement items in the Accounts Payable section in the respective businesses.