Accounts Payable
  1. Help Center
  2. Accounts Payable

Bulk Add a Vendor to Multiple Businesses

You can add a Vendor and choose to link this vendor to all your businesses. This feature significantly reduces the time and effort needed to update multiple business accounts with the same vendor information.

How It Works

Businesses Tab

Within the Vendor information section, there's a new tab labeled "Businesses". This tab contains a description that reads: "Selecting 'edit' will allow you to link this vendor's information to the selected businesses. Additionally, all edits and changes to this vendor will be pushed across all selected businesses.”
Businesses tab

Edit Linked Businesses

Clicking 'Edit' will open a business selector window with the title: 'Edit Linked Businesses'. 
Edit - bulk add vendor

Here, you will see a list of all businesses that you, as a business owner, have access to.
Edit 1Once you have selected the businesses to link with the vendor, these choices cannot be undone. After confirming your selections and clicking 'Save', a progress window titled 'Vendor Link in Progress' will appear. This window shows the progress of the vendor linking process, reminding you not to close the window or click the back button on your browser until it's complete.

Vendor Linking Completion

Upon successful completion, a notification stating 'N Vendor Link(s) was created successfully' will appear, with N being the number of linked businesses.

From this point onwards, any edits you make to the vendor information will reflect across all linked businesses. For instance, if the vendor details are curated or merged, these changes will be mirrored in all businesses displaying that vendor.

MultiBusinessVendor BadgeVendor Badge

Once the Vendor has been linked to multiple businesses, a badge will be displayed in the "My Vendors" list. This badge will be visible in every "My Vendors" list where the Vendor appears. It is positioned inside the Vendor box, next to the QBO Connection Status.

Access Control

To link a vendor to another business, you must have 'Vendors: Admin' rights. You can only add vendors to the businesses that you are a 'Vendors: Admin' for.

Should you have further questions or need additional assistance, don't hesitate to reach out to our support team.