Line Item Extraction in Receipt Box

Enhancing Automated Efficiency in Expense Management

Overview

The Line Items Extraction feature in the Receipt Box enhances expense management by automatically identifying and extracting individual items from receipts and then categorizing them accurately according to the relevant Chart of Accounts (COA) and Department. This automation significantly decreases the need for manual data entry, allowing users to focus on simply reviewing and confirming the extracted information before moving forward. By reducing the burden of repetitive data input, this feature improves both efficiency and accuracy in financial processes.

Addressing a Challenge

Manually entering descriptions, COA assignments, and departmental classifications for each line item on a receipt is time-consuming and exhausting—especially for detailed or itemized receipts. Ensuring all splits are correctly in place requires significant effort, increasing the likelihood of human error.

Advantages of the Feature

✅ Automated Data Extraction – Eliminates the need for manual entry of receipt details.
✅ Faster Verification – Users only need to review and confirm the extracted data.
✅ Increased Accuracy – Reduces human error in categorization and entry.
✅ Improved Productivity – Saves valuable time, allowing users to focus on more strategic financial tasks.

Steps to Extract Automated Line Item in Receipt Box:

1. Go to Expense Management>Receipt Box>Receipt List>Click on  Icon to add receipt.
   
   
   
   
2. Once the receipt is uploaded, verify the details in the right column eg, Merchant Name, Date Amount etc.. Click on Split the expense into Categories column.
   
   
   
   
3. Use the Line Item Extraction option to fill in the categories, Departments and COA.
   
   
   
   
4. A pop-up will appear to confirm whether the user always wants to extract or not.
   
   
   
   
5. Confirm the COA, departments and amounts before proceeding.