Accrue Expenses

Accruing Expenses: How Can I Track and Manage Prepaid Invoices Over Time in Docyt?

Accurately accruing expenses for invoices spanning multiple periods can streamline your financial management. Docyt offers a robust accrual functionality to track and manage such expenses seamlessly.

  1. Log into Docyt:

  2. Access the Invoice Queue in Docyt's Expense Management module:

    To access your invoices in Docyt's Expense Management module, follow these steps:

    a. Click on 'Expense Management' in the top header menu.

    b. From the dropdown menu, choose 'Accounts Payable'.

    c. Select 'Invoice Queue' to access all your invoices in one place.

    • Identify the invoice that requires accrual, ensuring it is in the "In Verification" status.
    • Select the invoice by clicking on it.
    • The data window will appear on the right side of your screen.
  3. Initiate the Accrual Process:

    • Click the blue "Accrue" hyperlink in the Data window on the right side of your screen.
    • The "Accrue Invoice" panel will appear on the right side of your screen.

  4. Specify Accrual Dates:

    • Input the "Accrual Start Date" and "Accrual End Date" for the selected invoice.
  5. Choose an Accrual Schedule:

    • Automatic Schedule: Docyt will auto-calculate accrual amounts based on your provided dates.
    • Custom Schedule: Manually define the amounts for each accrual period.
      • Click on "Custom Schedule."
      • Set specific dates and amounts for each period.
      • Click "Save" to finalize the accrual settings.
  6. Save your changes by clicking the "Save" button when you have finished.

Tips and Warnings:

  • The custom schedule option grants more control over journal entry amounts for every accrual interval. You can tailor accruals according to your business's specific needs.


  • What happens after verifying a bill in Docyt?
    • Approval Step: The verified bill undergoes review and approval for businesses with an approver in their workflow. Approvers can approve or reject the bill.
    • Ready to Pay: Bills without assigned approvers or those approved will enter the "Ready to Pay" status, indicating they're prepared for payment. Ensure payments align with your business's protocols.

Docyt Subscription Requirement: This feature is available in the following Docyt subscriptions.

  • Expense Management Back Office
  • Insight Plan w/ Expense Management
  • Impact
  • Advanced

Please refer to our Docyt Pricing page for a detailed breakdown of features across different subscription tiers.