Accounts Payable Approval Settings

• Vendor Approval 
• Transaction approval
• Departmental Approval

1. To access the Accounts Payable Approval Settings, click the ‘Settings’ option from the left-hand menu in the 'Accounts Payable' module.
   
2. Select 'Approval Rules' to open the Approval Rules page. 
   

3. The 'Approval Rules' page is divided into two sections:

   a. Default Approval Rules

   b. Advanced Approval Rules
   

4. The default rules are automatically applied to all invoices except for those that meet the criteria of an advanced approval rule. To edit the Default Approval Rules, click on the ellipsis menu and select 'Edit Rules’.
   

5. An 'Add Approvers' section is displayed on the right side.

   Checkmark the checkbox next to the desired approvers, then click the blue 'Add Approvers' button. In the 'Has to be approved by' column, select the conditions from the drop-down list.

   Finally, click the 'Done' button to save all the settings.

   
   
   
6. To set up ‘Advanced Approval Rules’, click the 'Add Special Rule' link.
   

7. This feature allows you to edit the 'Conditions', 'Selected Approvers', and 'Has to be approved by' columns. You can set the 'Selected Approvers', and 'Has to be approved by' columns in the same way as shown in step 5 above. Click 'Add Condition' to add a new condition.

8. Different Condition in 'Add Condition' are available:

1) For Vendor Condition : Choose 'Vendor' to specify the name of a specific vendor for which an approval rule needs to be defined. In the 'Add Condition: Vendor', select the vendors and click the 'Add Vendors' button.

2) For Transaction Amount Condition : Alternatively, select 'Transaction Amount' to establish a condition based on the transaction amount of the invoice. Specify the 'Transaction Amount' and click the 'Add Condition' button.

3) For Departmental Condition : Alternatively, select 'Department' to establish a condition based on the department of the invoice. Specify the 'Department' and click the 'Add Condition' button.

4) Select the approver as per requirement of different condition settings.

                                                           

5) Click 'Done' to save your changes.